Terms of Service

  1. Request, Acceptance and Service.
    1. When accepted by CSOOC, the request submitted by Member creates an arrangement between Member and CSOOC, consisting of the Request, the applicable Service Description and these Terms of Services.  An online Request is “Accepted” by CSOOC when Services are provided in response to the Request or notification of acceptance by the CSOOC Secretary/Treasurer occurs via email or other form of communication to said Member.
    2. CSOOC will provide, and Member will purchase and pay for, the Services specified in the Request and the applicable Service Description (the “Service Fees”).


  1. Fees and Payment.  Member will pay to CSOOC the Membership or Conference Registration Fees in the manner set forth in the Request.  CSOOC may increase the Fees only by majority vote at the Spring or Fall Business Meeting.  All Membership fees are non-refundable when paid.  All Conference Registration fees are refundable if Member is unable to attend the upcoming conference due to unforeseen circumstances and Member requests in writing a refund from the CSOOC Board of Directors 14 days prior to the event.
  1. Term and Termination.
    1. Member Privileges on the CSOOC Website will commence on the Date CSOOC Board of Directors accepts the submitted Membership fee and shall continue for the duration of the annual term.  Thereafter, the Request will automatically renew for successive periods of twelve months.
    2. Member Privileges on the CSOOC Website will be withheld if annual Membership fees are not paid within 60 days of due date and will commence with receipt of said fees paid in full.
  1. Member’s Representations and Warranties.  Member hereby represents and warrants to CSOOC, and agrees that during the Term, Member will ensure that:
    1. the specific username and password that is assigned the Member will be kept confidential and not given out;
    2. any posting submitted for approval is the property of Member, and if not, that Member has secured all necessary consents, permissions, waivers and releases for the use of the names and likenesses contained therein, without any obligation by CSOOC to pay any fees, residuals, guild payments or other compensation of any kind to any Person;
    3. Member’s use, publication and display of the Member Website will not infringe any copyright, patent, trademark, trade secret or other proprietary or intellectual property right of any Person, or constitute a defamation, invasion of privacy or violation of any right of publicity or any other right of any Person, including, without limitation, any contractual, statutory or common law right;
    4. Member will comply with all applicable laws, rules and regulations regarding the Website Content and will use the CSOOC Website only for lawful purposes;
    5. Member has used its best efforts to ensure that any posting by Member is and will at all times remain free of computer viruses, worms, Trojan horses and other malicious code; and
    6. Member will use the Services only for business purposes and not for any family, household or personal use.
  1. License to CSOOC.  Member hereby grants to CSOOC a non-exclusive, royalty-free, worldwide right and license during the Term to digitize, convert, install, upload, select, order, arrange, compile, combine, synchronize, use, reproduce, store, process, retrieve, transmit, distribute, publish, publicly display and hyperlink any posting by Member; and make archival or back-up copies of any posting by Member and the Member Website.  Except for rights expressly granted above, CSOOC is not acquiring any right, title or interest in or to any posting by Member, all of which shall remain solely with the Member.
  1. Member’s Acceptable Use.  Member will abide by, and utilize the CSOOC Website only in accordance with the terms set forth in this document which CSOOC posts on its Website.  Member shall familiarize itself with these Terms of Service and CSOOC Board of Directors will notify Member by email if CSOOC has made any changes thereto.
  1. Member’s Responsibilities.
    1. Member is solely responsible for the quality, authenticity and appropriateness of the documents and graphics submitted to be posted on the CSOOC Website.
    2. Member will cooperate fully with CSOOC in connection with CSOOC’s performance of the Services.  Delays in Member’s performance of its obligations under this Agreement will extend the time for CSOOC’s performance of its obligations that depend on Member’s performance on a day for day basis.
    3. Member will update and keep current mailing address, telephone, email or other contact information on the CSOOC Website.
  1. CSOOC Board of  Directors’ Responsibilities:
    1. CSOOC Board of Directors will periodically review submitted Member documents and graphics for appropriateness and approval for Website posting and thereby viewing of all current CSOOC Members.
    2. CSOOC Board of Directors will remove Member from active list if annual membership fee is not paid within 60 days of due date.
    3. CSOOC Board of Directors will activate full Website access and privileges within one week of receipt of outstanding Member dues.
  1. CSOOC Intellectual Property.
    1. CSOOC hereby grants to Members a non-exclusive and non-transferable membership, exercisable solely during the term of the Agreement.
    2. Member may not use the CSOOC Website or its contents for any purpose other than accessing and using the Services and may not provide a mailing list of CSOOC membership to a non-government entity or use the CSOOC logo or letterhead without approval of CSOOC Board of Directors
  1. Limited Warranty.   CSOOC makes no representations or warranties of any kind, express or implied, with respect to the services provided under this agreement, including, without limitation, any warranty of merchantability, fitness for a particular purpose, title or non-infringement of third-party rights, and CSOOC hereby expressly disclaims the same.  Without limiting the foregoing, CSOOC does not warrant that the services will be uninterrupted, error-free or completely secure.
  1. Limitation of Liability.
    1. CSOOC cannot guarantee continuous service, service at any particular time, integrity of data, information or content stored or transmitted via the internet.  CSOOC will not be liable for any unauthorized access to, or any corruption, erasure, theft, destruction, alteration or inadvertent disclosure of, data, information or content transmitted, received or stored on its Website.
    2. Neither party shall be liable in any way to the other party or any other person for any loss of use, loss of data or costs of procurement of substitute goods or services, or for any punitive, indirect, special, incidental, consequential or similar damages of any nature, whether foreseeable or not, under any warranty or other right or non-performance of any Request, or for any claim against the other party by a third-party, regardless of whether it has been advised of the possibility of such claim or damages.
    3. CSOOC assumes no liability for infringement claims arising from (i) use of services with third-party products or services where the third-party products or services cause the infringement, (ii) any modification of the services not authorized by CSOOC in writing, any content, data, or information provided or supplied by Member, or (iv) Member’s use of any third-party software provided hereunder. 

  1. Miscellaneous.
    1. Governing Law; Jurisdiction.  Any controversy or claim arising out of or relating to this Agreement, the formation of this Agreement or the breach of this Agreement, including any claim based upon or arising from an alleged tort, shall be governed by the substantive laws of the State of California.
    2. Limitation of Actions.  No action, regardless of form, arising by reason of or in connection with this Agreement may be brought by either party more than two years after the cause of action has arisen.
  1. Definitions.
    1. “Agreement” means each arrangement created between Member and CSOOC for the provision of Services consisting of a Request, the applicable Service Description and these Terms of Service.
    2. “Person” means any individual, partnership, joint venture, corporation, limited liability company, trust, unincorporated association or organization, or government or any agency or political subdivision thereof.
    3. “Request” means the Request submitted by Member to CSOOC for Services online.
    4. “Service” means the Service provided by CSOOC in response to a Request.
    5. “Service Description” means the applicable documents made available by CSOOC to Member to describe the applicable Services at the time the Request is accepted by CSOOC.
    6. “Term” means the duration of any Agreement between CSOOC and Member.
    7. “Terms of Services” means these Terms of Service, as the same may be modified, altered or amended from time to time by CSOOC Membership majority vote at either the Spring or Fall Business Meeting.
    8. “Website Content” means all data, graphics, text, names, marks, logos, hypertext links to other Websites and other information incorporated in, transmitted through or published or displayed on the CSOOC Website.

Privacy Policy

CSOOC does not share any billing or other personal information provided by its members with anyone, except as required by law, but may disclose a member's active membership status.